Bid Coordinator

Job Description

A major civil engineering firm is seeking a Bid Coordinator to join its team. As Bid Coordinator, you will assist the Head of Submissions and Bid Managers with the preparation and production of PQQ and Tender submissions in line with agreed deadlines.

Key Responsibilities:
• Manage PQQs in-line with the level of experience and complexity of the bid, with support where required from team members.
• Ensure compliance with the work winning processes and procedures to manage submissions and bid-related information.
• Support briefings and progress meetings keeping auditable records of actions agreed for each bid.
• Initiate/produce non-technical written responses for submissions including; references, case studies, CVs and project experience.
• Support contributors with content development and responses by assessing whether the questions are being answered.
• Manage inputs from contributors ensuring that they are aware of deadlines and chase where necessary.
• Maintain, organise and collate documents and supporting information for each proposal ensuring the information is of high quality.
• Provide feedback to the Head of Submissions and Bid Managers of progress with the coordination and collation of information.
• Create the final publication and with the team, ensure the bid is delivered to the Client on time.
• Production of the final submission in liaison with submission team members, ensuring the bid is delivered to the client on time via hard copy or electronic portal.
• Maintain document management system, ensuring a complete record of the submission is maintained for future review or scrutiny.
• Support administration with document controlling duties.

Required Skills / Experience:
• Over two years’ experience in working in a bidding or similar environment.
• Strong administration skills, be naturally organised with good attention to detail and the ability to multi-task
• Must demonstrate previous experience of working within the bidding or similar process.
• Creating and handling graphic images for inclusion in submission documents which will require experience in working with appropriate software packages e.g, Microsoft packages, Adobe, etc.
• IT literacy and confidence. Experience of MS Office software, in particular Word.
• Excellent communication skills and the ability to build strong relationships internally and externally.

Should this position be of interest, please contact Ben Hannon on 0208 126 5231, or email ben_hannon@bidsolutions.com for more information.