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Bid Coordinator

Ref: VAC-17459
 
  • Salary: £35,000
  • Country: United Kingdom
  • Region: South Central
  • Location: Farlington / Hybrid
  • Industry: Construction - Industrial Facilities and Infrastructure
  • Discipline: Bid Co-ordinator
  • Employment Type: Permanent
  • Duration: n/a

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Job Description

Role Profile: Bid Coordinator
Department: Business Development
Location: Hybrid Working – Farlington/Home Working
Hours: 40 per week
Salary: £30,000 to £35,000
Benefits: 23 Days Holiday, Pension and Life Assurance
Who you report to: Bid Manager

OVERVIEW
A great opportunity for someone with an interest in bids and marketing to join the business development team in a growing regional company. Mountjoy is one of the foremost housing maintenance, facilities management and construction companies in South. The Business Development team is forefront of the growth plans for the business – responsible for identifying, bidding and winning new contracts for both our Building Maintenance and our Building Projects divisions. This is a varied role that would suit a well-organised and enthusiastic individual who will relish the opportunity to get involved in all aspects of marketing, communications, and bid management as part of a small team. Whilst some knowledge or experience of similar role would be very advantageous, training and support will be provided.

SUMMARY OF ROLE
The key activities you will undertake in this role will be:
Tender Administration
• Managing Dynamics CRM database and ensuring up to date at all times
• Booking meetings and setting up tender folders as required
• Monitoring bids/enquiries inboxes and tracking possible opportunities as required
• Managing & distributing weekly agenda, recording decisions and circulating to all attendees
• Support other departments as required (e.g. submission of accreditations, document design etc)

Bid Coordination
• Reviewing bid content library and ensuring up to date as needed
• Collation of selection questionnaire responses and tender responses – to meet client deadlines
• Liaison with estimating and operational teams to ensure tender responses collated and submitted on time

Marketing
• Responsible for maintaining internal staff communication app feed and liaising with other departments to post updates on regular basis
• Responsible for maintaining company website and social media and keeping news stories, case studies and other key information updated on a regular basis
• Responsible for assisting with marketing collateral as required including regular client newsletter and other ad-hoc communication requirements
• Ensuring all branded documentation is free from errors and reflects the company brand standards

SKILLS REQUIRED
• Strong organizational skills
• Able to work in a fast-paced environment and be able to self-manage and be self-motivated
• Attention to detail
• Comfortable liaising with people across the business at varying levels and confident in communicating to source content or finalise bid responses where relevant
• Have a clear and concise approach to written communication and able to tailor writing style dependent on the target audience
• An eye for visual design would be advantageous but is not essential
• Strong computer skills including MS Office

QUALIFICATIONS REQUIRED
• Strong academic record including five passes at GCSE including English & Maths
• Degree in English language, Marketing or similar subject degree, HND or equivalent OR 2-5 years’ experience in a recent role

EXPERIENCE
• Some knowledge or experience in a similar bid management or marketing role ideally bidding for public-sector contracts in the construction, housing maintenance or facilities management sector
• Experience using web Content Management Systems (Dupal) or design packages such as InDesign or Illustrator would be advantageous but is not essential as training will be provided

If interested, please send your application to jobs@mountjoy.co.uk, or use the application link: https://www.mountjoy.co.uk/bids-marketing-coordinator-business-development