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Bid Operations Coordinator

Ref: VAC-17492
  • Salary: £35,000
  • Country: United Kingdom
  • Region: London
  • Location: East-Central London
  • Industry: Real Estate and Property Management
  • Discipline: Bid Co-ordinator
  • Employment Type: Permanent
  • Duration: n/a


Job Description

A global real estate firm is seeking a Bid Operations Co-ordinator to join its team. The main purpose of the role is to support the day to day running of the EMEA Bid Team with their administration and operational tasks. The team is fast paced and deadline driven, with increasing requirements across the building network. The support of someone organised and proactive will enable the seamless management of the behind the scenes activities.

Core Responsibilities:
• Liaising with the Head of Bid design to support the project allocation across the design team
• Financial support with invoicing and PO raising
• Management of the Bid Spotlight for all pitches to be shared across the business
• Some knowledge management tasks, case study and CV maintenance
• Support with reports and updates to the business
• General administration and archiving when required
• Maintenance of team Bid Tracker
• Group meeting organisation

Required Skills / Experience:
• Minimum two years’ experience in operational support;
• Demonstrable team work experience – needs to have a strong sense of responsibility for the success of the team;
• Strong organisational skills/ project management skills
• Excellent communication skills are a “must”, as you will be dealing with internal and possibly external clients on a regular basis;
• Strong Microsoft Office Suite, with exceptional Word and PowerPoint formatting skills and Excel numeracy and formula understanding;
• Keen attention to detail, with a focus on understanding client requirements;
• Meticulous, patient and persevering;
• Ability to communicate at different levels of the organisation;
• Strong time management, planning and organisational skills;
• Focused, self-motivated and results oriented;
• Proactive nature with an ability to show initiative;
• Capable of managing and working with diverse teams across multiple jurisdictions;
• Driven by goals and achievement of excellence;
• Flexible approach, with the ability to adapt their style to complement the team requirements;
• Constantly portray a professional image to internal and external Clients and Consultants in person and in all communications;
• Promote and foster a strong, ethical, friendly and efficient team culture and working environment.

Should this position be of interest, please contact Ben Hannon on 02081265231 /