Job Details

Bid Coordinator – Part Time

Ref: VAC-17336
  • Salary: £40,000
  • Country: United Kingdom
  • Region: London
  • Location: West London
  • Industry: Consultancy
  • Discipline: Bid Co-ordinator
  • Employment Type: Permanent
  • Duration: n/a


Job Description

Our client is a specialist bid consultancy; they support companies that are competitively pitching for new business across any industry. Predominantly working across the UK, and occasionally overseas.
They are looking for an experienced part-time Senior Bid Coordinator who can lead a team and work autonomously to produce high quality bid documents. You will have excellent organisation and time management skills and be able to manage multiple deadlines and competing priorities. Hours can be flexible to suit the right candidate but will likely be 3-4 days per week.
On a day-to-day basis, you will be responsible for following the in-house bid process, coordinating bid content. You will ensure bids have been through the required reviews, meet both client requirements and in-house standards and are submitted on time.
You will need to have strong Microsoft Office skills, in particular, Word and PowerPoint. Good communication skills are essential; you must be comfortable making regular phone calls and messaging/meeting on MS Teams whilst keeping emails structured and short.
This role requires you to communicate with people at all levels of with client organisations as well as with third parties and subconsultants.
You will be driven to develop your bid skills and keen to develop in your career path within the business.

” Independently manage own workload, prioritising tasks in line with business objectives
” Review bid briefs and produce summary of requirements
” Organise internal and external bid meetings
” Attend and participate in kick-off meetings
” Develop bid programmes to produce timely content to meet client deadlines
” Co-ordinate bid activities, meetings and reviews
” Manage internal bid, best practice, and training folders
” Set up and manage external shared folders – predominantly on MS Teams
” Chase clients and consultants to meet internal draft deadlines
” Fact check, review and copy edit content
” Brief and manage designers to produce high quality documents and presentations in line with client specifications
” Complete administration activities such as updating bid library, working on training materials, updating website, chasing invoice payments, following up on target client leads
” Support wider team of Associates and Designers when needed
” Update the Managing Director regularly on progress of tasks/projects
” Attend client meetings and networking events when needed
” Manage LinkedIn, twitter and Instagram accounts
” Maintain client confidentiality at all times
You will be home-based with some requirement to travel, based on client requirements.
” Proactive and organised
” Strong project management skills – Organised and timely
” High level of written and oral communication skills – Skilled in persuasive writing
” Public and private sector procurement knowledge and experience
” Committed to the ongoing improvement of bid quality
” Previous experience in bidding, ideally three years +
” Knowledge of property industry
” Advanced in Microsoft Office

For more information on this role, please contact Martin Smith –