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Bids & Proposals Manager

Ref: VAC-17397
  • Salary: £50,000
  • Country: United Kingdom
  • Region: Anglia
  • Location: Bedford
  • Industry: Aviation
  • Discipline: Bid Manager
  • Employment Type: Permanent
  • Duration: n/a


Job Description

A leading specialist in aerodynamic research is seeking a Bids & Proposals Manager to join its team. The role is based at their research facility in Bedford and will involve close coordination with subject matter experts; orchestrating knowledge and information from technical, commercial, infrastructure, project management, finance, security and export staff. This is a varied job and no day is the same, some of the main responsibilities include:

Bid Management
• Coordinate the submission of bids & proposals to clients in response to their Request for Information or Request for Proposal.
• Lead and coordinate the preparation of bid packs and supporting information in line with the internal bid development process.
• Collaborate closely with technical and commercial subject matter experts to ensure proposal responses are accurate and ensure clients’ Statement of Work (SOW) and RFP documents are fully addressed.
• Partner with project and resource managers in the preparation of a project schedule.
• Resolve technical, schedule and resource conflicts and ensure alignment with Heads of Department for the proposed offering.
• Agree the internal bid activity milestones and the proposal submission dates with clients.
• Lead all internal stage gate reviews and maintain liaison with clients on proposal progress.
• Assist with bid pricing to collate cost data, and present price /margin suggestions for approval in line with business goals and market conditions. Identify financial cost risks and mitigate accordingly.
• Liaise with the bid team and Commercial Manager to support the contract negotiation process.
• Ensure all key stakeholders are updated appropriately to ensure a smooth handover after contract award.
• Provide ideas and inputs into the bid development process and tools in association with key stakeholders, and support the Business Development team as required.

Project Management
• Provide support to Project Management where capacity allows.
• Develop an understanding of client and business requirements from a Statement Of Work and support the production of work breakdown structures, resource estimates, work schedules, risk identification / assumptions with appropriate mitigation, communications, monitoring and controlling of projects.

Essential skills and capabilities:
• A minimum of 3 years’ experience in a similar role.
• Previous experience within a technical environment with an ability to interpret technical information.
• Ability to multitask, prioritise and deliver under time pressure.
• Must be a collaborative ‘hands on’ team player with a ‘can do’ attitude.
• Good working knowledge of pricing models.
• Excellent interpersonal skills and able to communicate and influence at all levels
• Proven skills in coordinating and writing proposals, including document management and the recording of key business assumptions.
• Be well organised and have effective time management.
• Financially literate and commercially astute.
• Proficient in MS Word, Excel & PowerPoint.

Desirable Skills and capabilities:
• An appreciation of aerospace contract terms & conditions.
• A background in project management with experience of risk management.

The successful candidate must satisfy security clearance requirements – including the last 5 years continual UK residency.

Should this position be of interest, please contact Ben Hannon on 02081265231, or send your CV to