Proposal Manager

Proposal Manager Job Description - Title Variations

Depending on your industry and geography, you may not have the title Proposal Manager but will have similar responsibilities to those outlined below. Common job title variations include: Submissions Manager; Pitch Manager; Tender Manager; or RFP Manager.

Role

The Proposal Manager will co-ordinate and produce the proposal (RFI, ITT, RFP etc.) response whilst assembling a proposal team with the relevant service / product / business knowledge required to win. Responsibilities include the introduction and implementation of all necessary proposal procedures and processes. This is a highly networked role that requires an ability to work under pressure and to challenging deadlines.

Experience

Proven ability in planning, producing and delivering compliant proposals within a complex business environment. The Proposal Manager will be experienced in scheduling and running proposal kick-off meetings, leading storyboarding sessions, facilitating key review meetings / final document review, coordinating proposal governance / sign-off, document production and delivery of the completed proposal. Typically will have experience of coordinating and updating a Content Management System.

Core Responsibilities

  • Delivery of compliant, professionally produced proposals within customer defined timeframes

  • Coordinate and review/edit proposal input from a variety of stakeholders, typically involving contributions from sales, marketing, product teams, finance, commercial, legal and delivery

  • Communicate and influence at a senior level

  • Ability to coach sales teams and subject matter experts in persuasive writing and proposal best practice

  • Proposal automation software (or similar) experience

  • Document template management in line with company branding

  • Strong time management / prioritisation skills

  • Strong written English language skills

  • Excellent attention to detail.

Reporting Line

In a large corporate / multinational, the Proposal Manager will be part of a larger team that has defined roles and responsibilities. Typically, the role will report to a Head of Bid / Commercial management or a business unit team leader such as Commercial / Sales / Marketing or Finance Manager.

In a small-medium sized enterprise, the Proposal Manager is normally a standalone role, assuming responsibility for a much broader range of roles and responsibilities. It is often combined with Bid Manager responsibilities in smaller organisations. Typically, the role will report to a Sales / Marketing or Managing Director.

Qualifications

Degree educated and certified to APMP Foundation / Practitioner Level.
Advanced MS Word skills & proficient in MS Office.