Proposal Writer

Proposal Writer Job Description - Alternative Titles

Depending on your industry and geography, you may not have the title Proposal Writer but will have similar responsibilities to those outlined below. Common job title variations include: Bid Writer; Proposal Editor; Document Writer; Proposal Author; or Bid Author.


Produce professionally written proposal content that clearly articulates the organisation's value proposition. This is a networked role that requires an ability to work under pressure and to demanding deadlines.


Proven skills in producing and editing proposal content within a complex business environment. The proposal writer will be experienced in leading storyboarding sessions, participating in key review meetings/ final document review, content sign off and document production. Experience of coordinating and updating a knowledge base system is beneficial.

Core Responsibilities

  • Lead storyboard sessions with bid / proposal team members and key stakeholders

  • Proactively develop and manage a network of subject matter experts

  • Assist the Bid / Proposal manager in developing a proposal structure

  • Identify and re-work existing pre-written content where relevant

  • Deliver completed written proposal responses to the Proposal Manager against agreed RFP deadlines, escalating issues as required

  • Re-write / edit proposal responses from a variety of stakeholders, typically involving contributions from sales, marketing, technical / product teams, finance, commercial, legal and delivery

  • Ability to coach sales teams and subject matter experts in writing best practice

  • Present all new proposal content to the knowledge base manager for potential re-use

  • Proposal automation software (or similar) experience

  • Communicate and influence at a senior level

  • Strong time management / prioritisation skills

  • Strong written English language skills

  • Excellent attention to detail.

Reporting Line

In a large corporate / multinational, the Proposal Writer will be part of a larger team that has defined roles and responsibilities. Typically, the role will report to a Head of Bid / Proposal Management or a business unit lead such as Commercial / Marketing Manager.

In a small-medium sized enterprise, the Proposal Writer responsibilities will typically fall under the remit of the standalone Bid / Proposal Manager. Typically, the role will report to a Sales / Marketing or Managing Director.


Degree educated (ideally English Literature) or journalistic / professional writing background.
Certified to APMP Foundation or Practitioner Level.
Advanced MS Word skills & proficient in MS Office.